Smithsonian Office of Contracting Fall Internship
Office of Contracting & Personal Property Management (OCon&PPM)
OCon&PPM is the central acquisition management office for the Smithsonian Institution (SI). OCon&PPM provides advice and assistance to all SI units in purchasing activities including purchase cards, purchase orders, contracts for acquiring goods and services, and revenue-generating contracts. OCon&PPM solicits, drafts, negotiates, executes, and administers contracts and agreements, and provides leadership in personal property and travel management for the Institution.
The Office of Contracting and Personal Property Management (OCon&PPM) seeks a motivated individual to intern in the Policies and Resources Division (PRD). The PRD intern will assist with a variety of projects centered on Smithsonian procurement, contracting, and personal property management policies and procedures. Tasks may include review of OCon&PPM forms and suggested improvements to streamline forms content; participating in the formatting and electronic distribution of agency wide communications, policy documents, and procedure manuals; providing introductory level administrative support and assistance throughout the office with exposure to various divisions; and participating in the procurement process by initiating requests for quotes on basic procurements for goods and services. Additionally, the PRD intern may gain exposure to the SI online training environment by testing various phases of OCon training development. And will learn about business basics such as lifecycle and archival processes for contracts and other procurement vehicles.
What can the intern learn?
- Organizational development: Through selected assignments the intern will obtain a greater understanding of how organizations such as the Smithsonian develop and implement policies and procedures for internal use.
- Communication skills: The intern will learn how inter-office and inter-agency communications are carried out as they assist with assignments such as drafting agency wide announcements and responses to external authorities for regulatory information.
- Regulation interpretation: The intern will learn how Federal regulations shape agency actions through researching procurement and contracting laws for applicable information, and then applying that information to existing and new Smithsonian policy as well as OCon&PPM online training.
- Archiving and filing: The intern will learn how to accurately file archived documents in secure locations, ensure documents are stored correctly and kept in good condition, maintain index system, retrieve archived records as requested, and provide copies or original documents as required.
- Training development and review: The intern will gain exposure to various aspects of training platforms and materials and could participate in training working groups that formulate improvements to OCon&PPM training materials.
Undergraduates and/or recent graduates may apply for internships in Contracting, Financial Operations, Writer/Editor, Business Operations, Policy Research and Analysis, Training Development, or Archival Services. The availability of internships is dependent upon departmental projects, as well as the background, skills and interest of the applicant.
How to Apply:
Apply through the Smithsonian Online Academic Appointment (SOLAA) system.
1) Login to your SOLAA Account or create one (if you don’t have an account already)
2) Click “Add New Application” at the top
3) Program Type: Choose Internship
4) Office/Museum/Research Center: Choose Office of Contracting and Personal Property Management
5) Select Office of of Contracting and Personal Property Management Internship
6) Add New Application
Applications are being accepted on a rolling basis.